Job Description

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Qualifications:

• Graduation from high school and some course work in bookkeeping, with experience in data entry and bookkeeping preferred

Essential Job Functions:

• Assures that all school funds are properly received and disbursed while maintaining accurate records
• Prepares and maintains monthly payrolls for all school employees
• Maintains a daily attendance record for all employees
• Secures and assigns substitutes and maintains proper records for payroll
• Maintains financial records and accepts responsibility for state, local, federal and other allotments
• Ensures expenditures do not exceed the school allotments
• Generates requisitions and purchases orders; maintains inventory of supplies
• Verifies invoices against purchase orders
• Assists principal and assistant principal as necessary; assists with scheduling activities and events; prepares letters, memos, and announcements as required
• Answers incoming telephone calls and routes them to the proper person or department; answers questions regarding routine matters; directs messages to staff and students
• Greets visitors, parents, volunteers, etc. and directs them to their intended destinations
• Completes forms, permits, reports, notices, or form letters with designated or routine information as needed
• Assists with maintaining files of various information including but not limited to tardies, dismissals, correspondence, forms, reports and other materials
• Distributes intra-office and general delivery mail
• Serves as a liaison between employees and payroll specialists to help answer payroll related questions
• Performs other such tasks as assigned by the supervisor

Knowledge, Skills, & Abilities:

• prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job
• understand and conform to all rules of punctuation, grammar, diction and style
• speak to individuals or groups of people with poise, voice control and confidence
• respond adequately to inquiries or complaints
• apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions
• apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form
• communicate effectively and efficiently
• deal with people beyond giving and receiving instructions
• perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations
• operate/use a variety of automated office machines and other office equipment and other devices

Disclaimer

The preceding has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.

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